10 Steps to Successful Meetings

July 2010
10 Steps to Successful Meetings - Business Book Summaries;7/14/2010, Vol. 1 Issue 1, p1
Book Summary
Book Summary
In 10 Steps to Successful Meetings, the ASTD provides key information needed to conduct effective meetings. Whether the meeting is a small or large, the same planning and presentation principles apply. The first step is to decide if the meeting is necessary. A meeting should be held only for one of the following six reasons: 1. To present information to a lot of people quickly 2. To get input from others 3. To gain �buy-in� for a problem or solution 4. To motivate and energize a team 5. To gain consensus and make decisions 6. To plan projects, brainstorm, and problem solve The key to a successful meeting begins with planning the agenda and identifying the people who need to attend: those who can benefit from attending and those who are most likely to help achieved the desired outcomes. A key task is defining meeting roles and responsibilities. The next step is to plan the content flow, including an opening, tasks to be completed, and a closing. When the discussion is over, a debriefing session should be conducted to summarize the main points and help participants come to agreement. The selection of a meeting location is very important. The leader will also need to determine what technology, if any, is appropriate to support the meeting, and which room arrangement will work best. The next step in conducting a successful meeting is preparation. Every meeting has potential to be great if leaders focus on techniques that add interactivity and excitement. A meeting is on track when the group is progressing toward accomplishing the agreed-upon goal. The final step is evaluating the success of the meeting and following up. Well-executed meetings produce ideas and solutions to problems that might not occur to a lone worker at a desk. They boost morale and organizational productivity by creating a feeling of involvement among participants.


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